EMPLOYMENT OPPORTUNITY:
Columbia Shuswap Invasive Species Society
Interim Terrestrial Field Program Coordinator
Job Title: Interim Terrestrial Field Program Coordinator – Interim 12-18 month parental leave
Job Reference: #003
Closing date: July 26, 2021
Employment duration: Seasonal, hourly (Full time 7 months April – October, Part time 5 months November- March)
Wage: $23-27 per hour, 4% vacation pay, travel expenses and work vehicle provided, and other benefits
Job Location: Main office in Revelstoke, BC but travel required for position throughout the Columbia Shuswap Regional District.
APPLICATION PACKAGE – MANDATORY ITEMS:
Please include the following items in your application package:
- Completed Job Application form: Field Coordinator-Application-Form
- Resume, including two references (phone numbers)
- Driver’s abstract with 3 years clean driving record and claims history (Link for ICBC: https://www.icbc.com/driver-licensing/getting-licensed/Pages/Your-driving-record.aspx )
Please submit your application package no later than Midnight July 26, 2021 to:
Robyn Hooper, Executive Director, Columbia Shuswap Invasive Species Society
Email to: info@columbiashuswapinvasives.org
Important Information:
- All candidates selected for an interview must be available for one-hour online interview between August 3-11, 2021.
- Only successful candidates for Job Reference 003 will be contacted for interviews and must be available to start September 6th, 2021 (this is somewhat flexible).
Please send any questions to info@columbiashuswapinvasives.org
JOB DESCRIPTION:
CSISS is looking for an interim Field Coordinator to cover a 12-18 month parental leave. The Field Coordinator will be primarily focused on managing the invasive plant management program, as well as working with stakeholders, to ensure a coordinated approach to invasive species management in the region. The base of operation will be out of Revelstoke, but there will be extensive travel throughout the Columbia Shuswap Regional District. Regular team meetings will occur weekly in Revelstoke, BC. Work hours will be regular weekly amounts throughout the length of the term, but hours may fluctuate daily with weather and project demands.
JOB DUTIES:
- Lead annual terrestrial field operations planning process, including organizing schedules, deliverables and agendas, with reference to the CSISS Strategic and Operational Plans, and CSISS Annual Work plan; Manage multiple contracts for invasive plant treatments and monitoring including:
- Draft project budgets and track costs and deliverables,
- Develop detailed workplans for staff/ subcontractors for invasive species treatment projects and contracts,
- Lead field inventory, surveys and special projects throughout region,
- Develop annual field operations maps and lead mapping projects throughout the region,
- Supervise summer assistants and sub-contractors,
- Produce multiple year-end reports;
- Provide recommendations to land management agencies as needed;
- Function as CSISS’s data manager for the Invasive Alien Plant Program (IAPP) application, responsible for the integrity of all of CSISS’s invasive plant data;
- Encourage and support land managers and local governments to complete inventory and mapping;
- Respond to email, phone and in-person weed complaints and invasive species reports;
- Deliver outreach to landowners with weed complaints and priority invasive species;
- Facilitate information sharing between Board members and invasive species stakeholders, including communications via email, telephone and in-person;
- Collaborate and share information with regional invasive species committees throughout province;
- Perform other duties as directed by the CSISS Executive Director.
*See full job description posted at the bottom of the job posting.
SKILLS REQUIRED:
The Field Coordinator will be engaging with partners, contractors, staff, and the public on a daily basis and therefore needs to be energetic, positive, outgoing, charismatic and confident. Successful candidates must be self-motivated, highly organized, responsible, and work well in a team. All applicants must have completed a relevant post-secondary degree program or equivalent work experience. All activities are physically demanding, and the position requires extensive driving throughout the region, therefore experienced driving skills are required.
The Field Coordinator will play a key role in overseeing CSISS’s Terrestrial Field Operations program, with a focus on work plan development, contract management, treatment monitoring, data management, and delegation of duties to CSISS staff and sub-contractors. The ideal candidate will have strong administration and communication skills; experience coordinating field programs and managing sub-contractors; proficiency with GIS and database management; ability to work independently in the office and in the field; and general knowledge of the Columbia Shuswapp Region and invasive species programming in British Columbia. They will help to plan, implement and evaluate various initiatives as CSISS continues to work towards achieving its mandate.
Ideally, you will have a strong combination of the following skills:
- Highly organized, skilled at documentation, attention to detail;
- Excellent communicator (verbal and written) and interpersonal skills;
- Previous management experience: manage multiple projects and adhere to tight deadlines; experience reporting, experience budgeting/ cost tracking
- Strong motivational skills, self-directed, and problem-solver;
- Ability to work independently with minimal direction, yet also work cooperatively with individuals, groups, stakeholders, Indigenous Peoples, government agencies, etc;
- Technical proficiency in computers and applications including: MS Excel, MS Word, QGIS, iPad Mapping Programs such as GIS Pro
- Knowledge and interest in invasive species;
- Willingness to monitor herbicide treatments and oversee herbicide sub-contractors;
- Experience driving with long days and distances;
- Experience coordinating a field-based program and supervising others;
- Willingness to travel, and work weekends.
Additional Assets:
- Plant identification
- GIS Mapping and database management, in particular the BC Invasive Alien Plant Program (IAPP)
- Knowledge of BC Weed Control Act, BC Forest and Range Practices Act, Integrated Pest Management Act, and Southern Interior Pest Management Plan
Applicants MUST Possess/obtain within first 2 months of employment:
- Current Worksafe BC OFA Level 1 or equivalent First Aid certification (note: cost for this can be covered by employer and this course can be taken within first two months of employment)
- A valid BC driver’s license (Class 5) with 3 years driving record and claims history (no at fault accidents in the last 3 years; must have 3 or fewer road tickets in the last 3 years; must have no criminal convictions under the motor vehicle act) – these are rules of the Kootenay Carshare Co-op where we lease vehicles from.
- BC Pesticide Applicators Certificate (may be obtained in first 6 months)
About CSISS
The Columbia Shuswap Invasive Species Society (CSISS) is a non-profit organization comprised of volunteer members representing private & public agencies, clubs and organizations in the Columbia-Shuswap Region of British Columbia. Members of the society are dedicated to increasing awareness of invasive species and associated losses caused to the natural and domestic resources of our Region. The Society performs invasive species inventory, treatment programs, promotes best management practices, and coordinates invasive species action, education and awareness activities throughout the Columbia-Shuswap Region.
The Columbia Shuswap Invasive Species Society (CSISS) is committed to gender equality and social inclusion in our workplace. All qualified applications will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, color, religion, nationality, disability, age, or any other characteristic protected by applicable law. We encourage all qualified persons to apply particularly Indigenous peoples, persons with disabilities, ethnic minorities, visible minorities, and others who share our values and contribute to fostering an inclusive and diverse workplace. Please notify us as soon as possible of any adaptive measures you might require at any stage of the recruitment process.
Detailed Field Coordinator Job Description:
The Field Operations Program Coordinator (Terrestrial Invasive Species) shall report to the CSISS Executive Director. They will provide the following Services with guidance from the Board of Directors and Executive Director with support from qualified contractors and staff, as needed:
General Administration:
- Responsible for managing day to day CSISS Field Operations Terrestrial Invasive Species Programming;
- Track costs and deliverables of CSISS operations and special projects, as requested by the Executive Director;
- Responsible for compiling and producing final reports related to CSISS operations in conjunction with the Executive Director;
- Work closely with and support the CSISS Executive Director;
- Maintain regular communication with the Executive Director, government agencies and relevant stakeholders, and CSISS Board as requested;
- Respond to public and stakeholder inquiries about invasive species and their management;
- Respond to messages (phone and email) within 72 hours;
- Participate in conferences, conventions, workshops, training as necessary;
- Build membership and maintain distribution list;
- Encourage stakeholders to be involved in working groups or Board;
- Identify gaps in the membership for under-represented interest groups and develop relationships;
- Ensure that all field and outreach equipment and CSISS vehicle, is maintained and stored appropriately at all times;
- Attend all relevant CSISS Board and Committee Meetings, and;
- Perform other duties as directed by the CSISS board and Executive Director.
Field Operations
- Lead annual terrestrial field operations planning process, including organizing schedules, deliverables and agendas, with reference to the CSISS Strategic and Operational Plans, and CSISS Annual Work plan;
- Lead field inventory, surveys and special projects throughout region;
- Develop and oversee invasive species treatment projects and contracts;
- Develop and oversee CSISS bio-control program and activities, as necessary;
- Complete and oversee mechanical treatments when required;
- Liaise regularly with neighbouring jurisdictions (EKISC, CKISS, TNIPMC, NORD, OASISS etc.) on terrestrial field operations and implementation along borders;
- Develop annual field operations maps and lead mapping projects throughout the region;
- Provide recommendations to land management agencies as needed;
- Ensure all data is entered into IAPP database;
- Function as CSISS’s data manager for the Invasive Alien Plant Program (IAPP) application, responsible for the integrity of all of CSISS’s invasive plant data;
- Encourage and support land managers and local governments to complete inventory and mapping;
- Maintain up-to-date inventory list of all field gear;
- Ensure that all field and outreach equipment is maintained and stored appropriately at all times;
- Research and maintain up to date knowledge of invasive species and specific treatment options; and
- Perform other duties as directed by the CSISS board and Executive Director.
Respond to Weed Complaints and Invasive Species Reports
- Respond to email, phone and in-person weed complaints and invasive species reports;
- Promote reporting of new invasive plants to the CSISS Weed Hotline at events and in the media;
- Deliver outreach to landowners with weed complaints and priority invasive species.
- Assist landowners with species identification and management plan (as per CSISS Operational Plan, CSISS Invasive Species Reporting Protocol and Best Management Practices resources);
- Coordinate, track, and deliver outreach letters for weed complaints and CSISS priority invasive species;
- Respond to Provincial EDRR reports and maintain clear communication with Provincial specialist;
- If necessary, coordinate with CSRD to issue a Weed Notice, and;
- Perform other duties as directed by the CSISS board and Executive Director.
Education & Outreach/ Communications
- Facilitate information sharing between Board members and invasive species stakeholders, including communications via email, telephone and in-person;
- Collaborate and share information with regional invasive species committees throughout province;
- Lead and assist with presentations on terrestrial invasive species to key audiences & stakeholders in the Columbia Shuswap, as required;
- Lead and assist with organization and delivery of workshops, meetings, conferences, Annual General Meeting, field tours and special events, as required;
- Maintain and respond to CSISS toll-free reporting phone hotline;
- Promote, support and attend community weed pulls, as necessary;
- Use social media to communicate with the public;
- Perform other duties as directed by the CSISS board and Executive Director.
Human Resources
- Help train and supervise new staff, summer students and contractors, as required;
- Act as a secondary point of contact/ supervisor for seasonal staff;
- Submit bi-weekly timesheets describing hourly tasks and monthly expense reimbursements with original receipts, and;
- Perform other duties as directed by the CSISS board and Executive Director.
Hour Estimate by Pay Period (2021 Dated Example)
Note: this is provided as estimate, as hours may be flexible as per averaging agreement but must not exceed total hours, and include all statutory holidays and sick leaves.
TOTAL HOURS per PP | PAY PERIOD END | PP Number |
20 | 09-Jan-21 | 1 |
40 | 23-Jan-21 | 2 |
40 | 06-Feb-21 | 3 |
40 | 20-Feb-21 | 4 |
40 | 06-Mar-21 | 5 |
40 | 20-Mar-21 | 6 |
60 | 03-Apr-21 | 7 |
70 | 17-Apr-21 | 8 |
70 | 01-May-21 | 9 |
70 | 15-May-21 | 10 |
70 | 29-May-21 | 11 |
70 | 12-Jun-21 | 12 |
70 | 26-Jun-21 | 13 |
70 | 10-Jul-21 | 14 |
70 | 24-Jul-21 | 15 |
70 | 07-Aug-21 | 16 |
70 | 21-Aug-21 | 17 |
35 | 04-Sep-21 | 18 |
70 | 18-Sep-21 | 19 |
70 | 02-Oct-21 | 20 |
70 | 16-Oct-21 | 21 |
70 | 30-Oct-21 | 22 |
40 | 13-Nov-21 | 23 |
40 | 27-Nov-21 | 24 |
40 | 11-Dec-21 | 25 |
40 | 25-Dec-21 | 26 |
1455 |